Key Fob and Card Access System for Business Cost

Author: Hou

Mar. 07, 2024



Tags: Consumer Electronics

Too busy to read? Here’s a summary:

  • Key fob prices usually range from $4 to $25 per unit, and access cards range from $4 to $25 per unit. Card and fob door readers can cost anywhere from $100 to $700 per unit (one at every controlled entry point). Installation and software expenses for fob and card access systems can range from $500 to $7,000.
  • Aside from key fobs and cards, access control credential options include biometric, PIN-based, smartcard, and smartphone credentials.

Secure your business or institution with state-of-the-art key fob and card access systems. They’re your keys to a safer, smarter workspace.

But how much do these access control systems cost? And when it comes to quality, security level, and price, how do they compare to other access control credentials?

Let's find out!

The Nitty-Gritty of Key Fob and Card Access Systems

Key fob and card access systems are part of the broader category of access control systems. Access control systems use keyless credentials—including key fobs and cards—to identify users before granting or denying access to different areas of a property.

Why Choose a Key Fob or Card Access System?

Enhanced Security: Traditional mechanical keys can easily be duplicated, but electronic keys are much harder to copy. Unlike traditional keys, which cannot be deactivated when lost or stolen, lost or stolen electronic keys can instantly be deactivated as soon as they are reported missing.

Convenience: Fob and cardholders need to fumble through fewer keys; a single fob or card can grant access to multiple areas. What’s more, system administrators can add, revoke, or adjust access privileges remotely and at any time.

Audit Trails: By automatically storing access data, administrators can find out who accessed what area and when for an extra layer of accountability.

According to a recent survey on access control uses from Security Magazine, 42% of organizations use access control systems to monitor occupancy data, highlighting the use of modern access control systems for more than just restricting access.

Comparing Key Fob and Card Credential Costs to Other Access Control Credentials

The rough industry standard cost for access control is between $1,700 and $2,500 per door.

That said, when installing seventy or more electronic door controls in a small area, such as a single apartment building or hotel, the price can drop significantly. This is because wireless connections make sense in dense settings, thereby reducing the need for expensive cabling infrastructure.

Below, we’ll compare the typical costs of fob and card systems with other popular credential options. Then, we’ll look at door hardware costs, which can affect the price of an installation independently from other factors.

Key Fob and Card Systems

Key fobs and cards are often lumped together because they operate on similar principles. The cost for these types of systems varies but generally falls within the following ranges.

Key Fobs: $4 to $25 per unit

Cards: $4 to $25 per unit

Readers: $100 to $700 per door

Installation and Software: $500 to $7,000

Network Infrastructure: Variable

Benefits of Fobs and Cards

  • Card and fob-enhanced encryption capabilities
  • Moderate initial investment
  • User-friendly
  • Versatile and easily scalable

Biometric Systems

Biometric systems use biological data to recognize users and are on the higher end of the cost spectrum. These systems can range in price depending on the biological data that must be scanned. For example, iris scanners are significantly more expensive than fingerprint scanners.

Scanners: $200 to $2,000 per unit

Software and Installation: $1,000 to $6,000

Network Infrastructure: Variable

Benefits of Biometric Systems

  • High level of security
  • No need for physical tokens
  • Low risk of credential sharing or loss (fingertips, retinas, etc., are hard to shake)

PIN-Based Systems

PIN-based systems are generally the least expensive approach to access control, but they also provide the lowest level of security. Costs can include:

Keypad Readers: $100 to $700 per door

Software and Installation: $200 to $7,000

Network Infrastructure: Variable

Benefits of PIN-Based Systems

  • Quick and straightforward to use
  • No physical credential that can be lost or stolen

Smartphone Credential Systems

Mobile access systems use smartphones as credentials and are becoming increasingly popular.

Software Licenses: $5 to $25 per user per year

Readers: $200 to $700 per door

Network Infrastructure: Variable

Benefits of Mobile Access Systems

  • High convenience factor
  • Easy to manage and update

Beware: while card and fob licenses are transferrable, most smartphone credential licenses cannot be migrated. They must be purchased anew when end-users switch to different phones.

Cloud Access Control Systems

Cloud access controls eliminate the need for on-site servers and often operate on a subscription model, making it easier to budget and manage expenses. With features like remote management, real-time alerts, and comprehensive reporting, cloud-hosted access control systems are revolutionizing the way organizations safeguard their assets and personnel.

Cloud Hosting: $7 to $40 per door per year

Readers: $100 to $700 per door

Network Infrastructure: Variable

Benefits of Cloud-Hosted Access Control Systems

  • Eliminate the need for on-site servers and reduce maintenance costs.
  • Unparalleled flexibility and scalability

Access Control Door Hardware Costs

The type of access control credential you opt for can significantly impact your overall costs, but so can your door hardware (regardless of the credential used). Door hardware for access control systems can range from $150 to $5,000, with simple electric strikes falling on the lower end of the spectrum and electrified push bars (which pull in automatically when movement is detected) being more high-end.

Best Practices for Implementing Key Fob and Card Access Systems

Consult an Expert: Don't go it alone. Consult with professionals like the team at Mammoth Security to assess your needs.

Regular Updates: Keep the system's software up-to-date to protect against vulnerabilities.

Employee Training: Make sure your staff knows how to use the system correctly to avoid any security lapses. After installing or upgrading security systems, the experts at Mammoth Security provide free staff training to ensure that your system’s features are effectively leveraged.

The Takeaway

While key fob and card systems offer a balanced approach in terms of cost and security, the best choice for your business will depend on your specific needs and budget constraints. Biometric systems offer the highest level of security but come with a steeper price tag. PIN-based systems are the most budget-friendly, but they’re also the least secure. Mobile access systems offer a modern, scalable solution, but they require a robust network infrastructure and charged smartphones to initiate entry (and sometimes exit) processes.

Your Go-To for Key Fob and Card Access Control

Mammoth Security is Connecticut’s one-stop shop for business-grade security products and installations, including fob and card access control systems. We provide our customers with an expansive variety of high-caliber security solutions that we customize to their specific site layouts, workflows, and security requirements.

Click to contact us and fill out the form for a free site survey and consultation. We’ll send over a friendly expert to assess your property, answer your questions, and begin developing a system that’s ideal for your needs.

Welcome to the future of security – say goodbye to traditional, clunky keys and hello to the sleek, modern convenience of commercial keyless entry systems and fob door entry systems! These electronic marvels have revolutionized the way we secure our commercial spaces, ensuring top-level safety with minimal fuss. As a business owner, facility manager or tenant in a commercial building, it’s time to dive into the world of commercial keyless entry system and fobs and unlock the potential for improved security and efficiency. Let’s start by introducing these wonder gadgets and exploring how they can transform your commercial property!

Table of contents

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What Are Key Fob Door Entry Systems?

In essence, a key fob door entry system is an electronic access control mechanism that uses a small, portable electronic device often called a key fob to grant or deny building entry to authorized users. Key fobs are typically a similar size to the traditional keyring but provide the following advantages:

  • No need to fumble with keys – just wave or tap the fob near the reader.
  • Greater security since fob codes can be easily changed or disabled
  • Improved tracking and auditing of door access

It’s time to ditch the outdated key and lock security and embrace the future with key fob door entry systems. Stay tuned as we dive deeper into the world of keyless entry systems and fobs, analyze the different types available, and discover the ideal keyless door entry system solution for every commercial building out there.

Exploring the Different Types of Key Fob Systems

Now that we’ve laid the groundwork, let’s dive into the various types of key fob systems out there. Choosing the right kind for your commercial property is crucial, as it can make or break your security setup. We’ve compiled a list of the most popular types to help you make an informed decision!

Proximity Key Fobs

These handy little devices work on Radio Frequency Identification (RFID) technology. All you need to do is wave or tap the fob near a corresponding reader, and voilá – the door unlocks! Here’s why they’re amazing:

  • Effortlessly secure: No need to remove it from your pocket or bag.
  • Highly customizable: The access range can be adjusted based on your needs.

Smart Key Fobs

Upgrade your security with smart key fobs that rely on Bluetooth Low Energy (BLE) or Near Field Communication (NFC) technology. These cutting-edge devices offer even more convenience and extra perks:

  • Mobile app integration: Manage access through smartphones.
  • Two-factor authentication: Enhance security with additional verification steps.

Biometric Key Fobs

For top-notch protection, consider biometric key fobs, which incorporate fingerprint scanning technology in addition to the traditional keyless access control system, granted by the fob.

  • Added security layer: Restricts access to authorized individuals only
  • More insight: Monitor the exact person entering the premises

Universal Key Fobs

Fumbling with multiple key fobs for different doors can be a hassle. Enter universal key fobs – these nifty gadgets can be programmed to gain access to multiple systems and doors.

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  • Lessen the load: Forget about juggling multiple fobs
  • Simplify administration: Save time and effort in managing access rights

Choosing the right type of key card or fob system can make a huge difference in your commercial space’s security and overall convenience. Take your time, evaluate your options, and invest in the one that suits your business needs best.

Types of Commercial Buildings that Benefit from Key Fob Access

Every commercial building can reap the benefits of key fob access systems; you just need to match the right system to the building’s unique requirements. Let’s explore the types of commercial spaces that can benefit and what they can expect with a well-designed key fob access control system here.


Key fob access is perfect for offices with multiple departments, restricted areas, or long working hours. Implementing key fob access for offices can:

  • Optimize security and privacy for different teams
  • Ensure employee and visitor safety
  • Simplify after-hours and weekend access management

Retail Establishments

Keeping inventory secure and managing staff access to restricted areas is vital for retail locations. Key fob systems provide:

  • Enhanced security for stockrooms and offices
  • Smooth access control for employees and deliveries
  • Peace of mind for business owners

Healthcare Facilities

Maintaining a sterile environment and patient privacy in healthcare facilities is non-negotiable. Key fobs help:

  • Safeguard restricted zones like drug storage or patient wards
  • Monitor access to sensitive areas
  • Limit outsiders’ entrance

Residential Buildings

Tenants in apartment complexes and condominiums value convenience and security. Key fob access systems deliver:

  • Controlled access to common areas and amenities
  • Enhanced tenant satisfaction
  • Streamlined visitor management

Industrial Warehouses

Secure access is crucial for industrial buildings where expensive equipment and materials are stored. Installing key fob access can:

  • Protect valuable assets and prevent theft
  • Ensure only authorized personnel enter
  • Facilitate access for shift workers and deliveries

No matter the type of commercial building, key fob and mobile access control systems can significantly enhance security, convenience, and overall management. Assess your unique requirements and invest in a tailored key fob solution for unbeatable efficacy.

Key Considerations for Installing Key Fob Systems in Various Commercial Buildings

The challenging part isn’t deciding whether your commercial building will benefit from a key fob system (it most certainly will!), but rather figuring out how to install and configure the system correctly. Yup, that’s where the real conundrum lies! But fear not, intrepid reader. We have the ultimate list of key considerations to help ensure the successful implementation of your shiny new keyless access system below.

Assess Security Needs Per Space

Not all spaces within a building are created equal. To make optimal use of your key fob system, prioritize securing different areas according to their sensitivity.

  • Create a list of zones within the building (e.g., main office, server room, storage areas)
  • Assign access levels based on the importance of each zone
  • Customize your key fob system to match these requirements

Consider Scalability

Future-proof your key fob system! As your business grows or tenants change, make sure your key cards and system can adapt.

  • Opt for a solution that can support numerous key fobs and doors
  • Ensure the software is capable of handling expanding access levels
  • Keep an eye on the latest tech advancements for possible upgrades

Plan for a Successful Installation

Installing a key fob system doesn’t have to be a headache. Nail down the details beforehand.

  • Map out the building and determine door access points that require key fob integration
  • Work closely with the installation team to minimize disruption
  • Set clear timelines and expectations for completion

Train Staff, Tenants and Users

Unleash the full potential of your key fob system by ensuring all relevant parties know how to use it.

  • Educate staff and users on system functionality and benefits
  • Provide hands-on training on using key fobs and accessing secured areas
  • Establish clear protocols for handling lost or damaged key fobs

By putting some thought into these key considerations, you can successfully transform your commercial space’s security and enhance user experience with a streamlined key fob system. Time to bid farewell to traditional, cumbersome keys!

Essential Commercial Key Fob System Features for Enhanced Security and Convenience

When it comes to choosing the perfect key fob system for your commercial building, there are some must-have features to keep in mind. These essential aspects will not only elevate security but also provide convenience and peace of mind to users. Let’s take a closer look at some of these crucial features.

User-Friendly Interface

Simplicity is key when managing your key fob system remotely. Look for systems that offer:

  • Intuitive software for managing access levels and fobs
  • Easy-to-navigate controls for users

Robust Access Control

Empower your building with top-notch guest access and management features like:

  • Customizable access levels for different areas
  • Time-based access control to limit entry during specific periods
  • Ability to enable or disable fobs remotely

Comprehensive Monitoring and Reporting

Keep an eye on your building’s access events and usage patterns with powerful tracking features such as:

  • Detailed access logs for auditing and diagnostics
  • Real-time monitoring capabilities
  • Customizable reporting options for enhanced insights

Seamless Integration

Ensure future flexibility by selecting a system that works well with your existing infrastructure.

  • Compatibility with existing security equipment (e.g., cameras, alarms)
  • Integration with other access control methods (e.g., mobile, biometrics)
  • Scalable architecture for long-term growth

By prioritizing these critical considerations, you’ll be well on your way to implementing a key fob system that offers maximum security, user convenience, and ease of management. So go ahead, give your commercial building the safety it deserves, and wave goodbye to outdated security measures.

Estimating the Costs of Installing and Maintaining a Key Fob System

Ah, the million-dollar question (well, not literally)—how much does it cost to install and maintain a key fob system? Worry not, we’ve done the homework for you! Here’s a quick rundown of the expenses you can expect on this security-enhancing journey.

Initial Installation Costs

The cost of installing a key fob system varies depending on factors like system type, number of doors, and additional features. But to give you a ballpark idea:

  • Basic systems: Starts from $1,000 for a single door setup
  • Advanced systems: Can go up to $5,000 per door for fully integrated solutions

Don’t forget to factor in labor costs for installation, which can vary by location and complexity

Reoccurring Maintenance Expenses

While key fob systems have relatively low maintenance requirements, it’s crucial to budget for ongoing costs like:

  • Software updates: Stay secure with the latest version, may require periodic subscription fees
  • Replacement key fobs: Plan for lost or damaged fobs, which may range from $10 to $50 each
  • Professional maintenance: Schedule annual system check-ups with a pro for optimal performance

Long-Term Savings

While it may require upfront investment, key benefits of fob systems can lead to long-term savings.

  • Significant reductions in unauthorized access
  • Fewer instances of theft, vandalism, or losses
  • Improved tenant satisfaction and retention

In conclusion, the costs of installing and maintaining a key fob system might seem daunting initially, but the long-term benefits and security enhancements make it a worthwhile investment for your commercial building.

Embracing Modern Keyless Options: Mobile App and Face Unlock

Who isn’t obsessed with their smartphones these days? Our lives revolve around our handheld devices, so why not make the most of them by incorporating them into our security systems? That’s right, it’s time to embrace the cutting-edge, keyless entry options of mobile app control and face unlock.

Mobile App Integration: Smart and Accessible

Taking advantage of remote capabilities of mobile apps to manage key fob systems offers a wealth of benefits for users.

  • Remote Management: Control door access directly from your smartphone, even when you’re off-site.
  • Instantaneous Updates: Authorize new users, change access levels, and revoke permissions with just a tap.
  • Real-time Notifications: Stay informed with instant notifications of door access events.
  • Detailed Reports: Monitor access logs and view helpful reports on the go.

Face Unlock: Futuristic and Secure

Step into the world of biometrics with face unlock technology for next-level commercial space security like:

  • Hands-free Access: Need both hands to carry stuff? No problem—your face grants you access.
  • Unique Authentication: Every person’s face is eponymously unique, making face unlock a highly secure access method.
  • Eliminates Lost or Stolen Fobs: No more hassles of replacing misplaced fobs or worrying about stolen access cards.

By adopting modern, keyless entry options like mobile app integration and face unlock, you’ll be at the forefront of security advancements while ensuring a user-friendly, convenient experience for staff and tenants. So why wait? Future-proof your commercial building now, and leave traditional security frustrations behind!

The Importance of Incorporating Visitor Management in Your Commercial Key Fob System

Let’s face it – handling visitors in a commercial building can be a real headache. Balancing security and convenience while accommodating guests is no small task. Fear not, for incorporating visitor management into your key fob system makes the task a breeze. Let’s explore why this integration is so essential.

Streamlined Guest Experience

Say goodbye to clunky sign-in books, long waiting times, and frustrated visitors.

  • Fast check-in: Issue temporary key fobs or assign access through mobile apps
  • Access control: Allow visitors access only to designated areas or for specific time periods
  • Reduced congestion: Manage multiple guests swiftly and efficiently

Enhanced Security Measures

Keep an eye on all visitor access events while maintaining building safety.

  • Visitor tracking: Know exactly who enters, when, and where they go
  • Access records: Audit trail of visitor movement for future analysis
  • Real-time alerts: Instant notifications of unauthorized entry attempts

Improved Accountability

Hold staff and guests accountable with a centralized visitor management system.

  • Host verification: Ensure guests are authorized by relevant staff members
  • Record-keeping: Retain detailed logs of visitor information for future reference

In conclusion, integrating visitor management components into your commercial key fob system enhances building security, streamlines guest experiences and improves accountability. It’s a no-brainer – boost your building’s prowess by adopting this smart feature!

Leveraging Cloud Management for Remote Control and Reduced Operating Costs

In today’s fast-paced, digital world, commercial building security is no exception to the ever-increasing demand for better efficiency and remote accessibility. Enter cloud management – the game changer in key fob and keyless door entry systems, offering unprecedented control and cost reduction. Let’s explore how embracing cloud management is the smart move your building needs!

Unmatched Remote Access

No matter where you are, keep an eye on your commercial building’s security.

  • Real-time monitoring: View access events and door status from the comfort of your smartphone or computer
  • Control on-the-go: Add or remove users, edit access permissions, and unlock doors remotely
  • Stay in the loop: Receive instant notifications about important security events

Minimizing Operating Costs

Cloud management helps reduce recurring expenses associated with traditional key fob systems.

  • No need for dedicated servers: Save on hardware investments and maintenance fees
  • Simplified updates: Seamless software upgrades without the need for on-site technicians
  • Enhanced scalability: Easily expand the system as your business grows without hefty IT costs

Top-notch Data Security

Worried about the safety of your data? Cloud management solutions offer robust security measures:

  • Secure data storage: Industry-standard encryption keeps your information protected
  • Backup and recovery: Safeguard your settings and data with automated backups
  • Compliance assurance: Cloud providers often adhere to strict regulations, offering peace of mind

In a nutshell, leveraging cloud management in your commercial key fob system not only provides remote control capabilities but also significantly reduces operating expenses while keeping your data safe. It’s time to embrace the cloud and soar to new heights in building security!

Conclusion: Making the Right Choice for Your Commercial Key Fob Door Entry System

In conclusion, there’s no denying the tremendous benefits that a commercial key fob door entry system can bring to your property. From improved security and employee satisfaction to efficient visitor management and future-proof technology, a well-chosen key fob system is a game-changing investment for any commercial building.

As you embark on this journey, remember to consider the following critical factors:

  • Assess the unique requirements of your commercial building and match them to the right key fob type.
  • Prioritize the must-have features for enhanced security, convenience, and seamless integration.
  • Keep an eye on your budget for both installation and maintenance, and consider the potential long-term savings.
  • Embrace modern keyless options like mobile app control and face unlock technology.
  • Integrate visitor management components for a streamlined guest experience.
  • Leverage cloud management for remote accessibility and reduced operating costs.

By taking these factors into account and understanding the diverse options available, you’ll be well-equipped to make the right choice for your commercial key fob door entry system. So go forth, revolutionize your building security, and embrace the future with confidence and conviction!

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Please share more details about your building so we can find the perfect solution for you!

Key Fob and Card Access System for Business Cost

Key Fob Entry System for Commercial Buildings – Buyer’s Guide 2023

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